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Privacy Policy

1. Who are we?

Brussels West Coast Swing ASBL is a non-profit association dedicated to promoting and organizing West Coast Swing activities.

Contact details:
Brussels West Coast Swing ASBL
Rue du Pacifique 12
1180 Uccle
Email: brusselswcs@gmail.com

This Privacy Policy explains how we collect, use, store, and protect your personal data when you:

  • visit our website;

  • contact us;

  • register as a member of the association;

  • register for our classes, events, masterclasses, or any other activity organized by Brussels West Coast Swing ASBL.

2. What personal data do we collect?

Depending on how you interact with the association, we may collect the following information:

  • Identification data: first name, last name, email address, and telephone number.

  • Participation information: dance level, class selection, dance role (leader, follower, or switch), registration preferences, and any other information necessary to organize our activities.

  • Payment information: payments are processed by a secure payment provider. We never store your bank or credit card details.

  • Website usage data: IP address, browser type, and website usage statistics.

  • Messages: information you provide when contacting us through our contact form or by email.

3. Why do we use your data?

We use your personal data to:

  • manage your membership and registrations for classes, events, and other activities;

  • organize the association's activities;

  • communicate with you regarding your registration, schedules, changes, and practical information;

  • process payments securely;

  • respond to your enquiries;

  • send you information about our classes, events, activities, newsletters, and club news, if you have given your consent.

4. Legal basis for processing

In accordance with the General Data Protection Regulation (GDPR), we process your personal data:

  • based on your consent (for example, for newsletters or the use of your image);

  • where necessary for the performance of a contract (such as registering you for an activity or managing your membership);

  • where required to comply with our legal obligations, including accounting and tax requirements.

5. How long do we keep your data?

We retain your personal data:

  • for the duration of your membership and participation in our activities;

  • for up to 3 years after your last activity for communication purposes, unless you withdraw your consent;

  • for 7 years where required by Belgian accounting or tax legislation.

6. Sharing your data

We never sell or share your personal data with third parties for marketing purposes.

Your data may only be shared with:

  • our technical service providers (website hosting, registration management, payment platform, email service providers);

  • competent public authorities where required by law.

All our service providers are required to comply with applicable data protection legislation.

7. Your rights

Under the GDPR, you have the right to:

  • access your personal data;

  • request that inaccurate or incomplete data be corrected;

  • request the deletion of your personal data;

  • withdraw your consent at any time where processing is based on your consent;

  • object to or request the restriction of processing where permitted by law;

  • receive your personal data in a portable format;

  • lodge a complaint with the Belgian Data Protection Authority.

To exercise your rights, please contact:

Brussels West Coast Swing ASBL
Rue du Pacifique 12
1180 Uccle
Email: brusselswcs@gmail.com

8. Data security

We implement appropriate technical and organizational measures to protect your personal data against unauthorized access, loss, alteration, or disclosure.

9. Cookies

Our website may use cookies that are necessary for its proper functioning and, where applicable, cookies used to measure website traffic and improve the user experience.

You can configure your browser to refuse some or all cookies. Please note that certain features of the website may not function properly if cookies are disabled.

10. Changes to this Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in legal requirements, technology, or our activities.

The most recent version will always be available on our website.

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